Theatre Administrator

If you love the energy and creativity of theatre, identify yourself as the person who “organizes and takes care of everybody,” and you would like to be the face of Stageworks Theatre, this job is for you! Our Theatre Administrator is the glue that holds us all together, supporting the daily front-of-the-house operations of the theatre. You’ll be the first impression for patrons and families at Stageworks, providing a warm and responsive face to our box office and Academy. 

This role reports to the President of the Theatre but also other Theatre officers as designated by the President.

Responsibilities 
 

• Administrative

• Works front desk hours, as assigned.  

• Answers phones and incoming messages with an incredibly helpful and optimistic attitude

• Manages printing of all materials such as playbills, flyers, classroom items. 

• Collects and distributes mail accordingly. 

• Playbill creation 

• Shipping 

• Coordinate with the Chair of the Lobby Experience to ensure that Ushers, Concession & Box office Volunteers, and House Manager positions are staffed for all shows. 

• Assists the Managing Artistic Director and Executive Committee as needed. 

Other administrative duties as assigned. 
 

•  Box Office/Registrar 

• Checks in patrons at shows. 

• Assists patrons who are seeking to purchase tickets or enroll in academy programming. 

• Administers all show ticketing and registration via our associated software tools (PatronManager and UltraCamp). 

• Captures donor information. 

• Creates and cultivates group sales, inviting them to our shows. (3 new per quarter) This may include churches, schools, nursing homes, businesses, and other organizations.  

 Facilities 
 

• Ensures that the theatre is clean, operational, and presentable to our volunteers, staff and patrons at all times.  

• Manages the efforts and quality of the cleaning crew. Informs them on any quality issues or schedule updates.  

• Sets and enforces room use standards (i.e., cleanliness of rehearsal and performance spaces). 

• Reports any needed repairs. 

• Coordinates outside contacts for repair as directed (landlord, contractor, or repair person). 

• Ensures daily trash removal from the facility. 

• Manages room rentals. 

• Manage calendars associated with rehearsals, shows, staff schedules, room schedules, and teaching schedules. Manages any conflicts. 

 Supplies 
 

• Manages concession, including tracking, ordering, picks up, and stock. (Please note that concession ordering and stocking does include alcoholic beverages.)

• Monitor supplies using assigned budget

• Janitorial (soap, paper towels, toilet paper light bulbs) 

• Office supplies 

• Paper, ink, etc. 

 Required Skills & Experience 
 

• A self-starter that doesn’t need to wait for direction.

• Not afraid to ask questions.

• A bright, patient, and inviting demeanor. 

• A knack for learning new software and exploiting its use. 

• A natural enthusiasm for the great things that come from a vibrant theatre, allowing you to easily sell tickets and classes. 

• Track record of handling ambiguous and changing circumstances. 

• Ability to work evenings and weekends, as needed. 

• Computer proficiency in word processing, databases, spreadsheets, email and internet. The candidate need not have experience with our exact tools, but experience with various customer relationship management software systems and reporting associated with each. 

• Handy with a hammer and screwdriver, and willingness to climb a ladder, as this person may handle basic handy work around the theatre. (Hang pictures, change lightbulbs, change air filters, set up rooms, etc.) 

• Ability to lift 50lbs, as this person will handle incoming shipping. 

This position is be full-time. Hours will generally be Tuesday through Saturday from 9:00 am to 6:00 pm, with adjustments during the Summer and for our Season Shows. Flexibility is essential as the Theatre operates weekend and evenings.

The position pays $36K-$39K full time with two complementary tickets to each of our announced season shows. (This is not an ideal position for a practicing actor, as the hours will conflict with shows and rehearsals normally.)

 We want to include you!  

We embrace the fact that not everyone’s journey took the same route or started at the same place. If your experience doesn’t quite meet the requirements but the opportunity excites you and you believe you could be great, don’t let that hold you back from applying. Tell us what you CAN bring and what makes you special. 

At Stageworks, we want to help you achieve your goals and be “your best YOU,” however that looks. If you're seeking an opportunity where you can be excited to start work every morning with enthusiastic people, make a real difference and be part of something amazing then let’s talk. We want to get to know you and how we could grow together. 

Stageworks Theatre is an equal opportunity employer and does not make hiring decisions based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Candidates must be authorized to work in the US without sponsorship and proof of such. All candidates will be required to complete a background check. 

To apply email Resume/CV to: info@stageworkstx.org